SADA Event Registration - Terms and Conditions

This Master Event Privacy Policy sets out the terms and conditions between SADA Systems, Inc. (“SADA”), and you when you register for any event or conference organized by SADA. By registering for an event or conference organized by SADA, you are agreeing to comply with these terms and conditions. You should read this document carefully.

Acceptance of Policies and Registration Conditions

The following SADA Registration Terms & Conditions (the “Terms & Conditions”) apply to all SADA events. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions, you should not register.

Submission of a registration is regarded as affirmation of your acceptance of the Event Terms & Conditions.

How We Will Use Your Information

SADA is committed to data privacy and protecting your personal information. Information on how SADA collects, processes, and uses your data is included in the SADA Privacy Policy, which is hereby incorporated into these Terms & Conditions.  Additionally, by submitting your email address during the event registration process, you agree that SADA and its event partners may send you event-related information.  A valid email address is required for all registrations.

SADA uses the personal data you provide in this registration for administering your participation in this event.  This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event. 

SADA may disclose your personal data to third party service providers engaged by SADA to assist in the conduct of the event (e.g. host site, catering provider, video conferencing provider).  

Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to SADA may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties.  Except as described herein, SADA will not disclose your personal data to any other third party without your consent except where required to do so by law.

Nondiscrimination Policy

SADA prohibits discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law.

Event Conduct and Safety

SADA is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at SADA-related events. SADA has no tolerance for discrimination, harassment, or bullying in any form at SADA-related events. Participants are expected to adhere to these principles and respect the rights of others.  Participants are also expected to follow any safety requirements provided by SADA staff or the host site.

What To Do If You Witness or are Subjected to Unacceptable Behavior:  Participants should report any behavior inconsistent with these principles to onsite event staff. Event staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

You may also contact SADA directly to report a concern at

Liability Waiver & Release

In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue SADA or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, including but not limited to COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of SADA or its staff.  This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given. 

Credential/Badge Scanning During the Event

SADA event co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations.  Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information. 

If during the event you attend a session or program hosted by an exhibitor other than SADA, you understand and agree that if you present your badge for scanning or when you provide personal data, that information will go to a non-SADA entity and SADA takes no responsibility for how that company uses your personal information.

Usage of Photographic and Video Material Taken at SADA Events

To comply with global data privacy laws, SADA imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums).  An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

SADA may hire professional service providers (photo/video/streaming/audio) to document and display the event experience.  SADA may also use social media (e.g. Twitter) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue.  Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or SADA.  Such infringement would include, but is not limited to, defamation, infringement of intellectual property rights, or violations of the right to privacy.  In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.   

By attending the event, you acknowledge and agree as follows: (a) SADA may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, SADA disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

Recording of the Event

SADA places restrictions on recording the event. Restrictions include, but are not limited to, the usage of audio recording, video recording, and photography by participants or observers for other than personal purposes.  While participants and observers are encouraged to capture their own experience, SADA expressly prohibits the recording of all or substantially all of the event including lectures / talks, meetings, networking events, and others as it is likely to violate others right to privacy and SADA intellectual property. 


SADA reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).

The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of SADA.  All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.  


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